UK Document Management

When we looked at the original Fujitsu ScanSnap fi-5110EOX scanner, we were impressed with how well it performed in the twin roles of document scanner—its primary function—and business-card scanner. We also pointed out that it stubbed its toe on software. The new ScanSnap fi-5110EOX2 Scanner ($495 direct) doesn’t solve all of the software issues, but it’s a significant improvement. And if you have the original version of the package, you can upgrade the software to the new version.

The hardware is unchanged: The ScanSnap fi-5110EOX2 is 5.9 by 11.2 by 5.7 inches (HWD) and offers a 50-page automatic document feeder (ADF), a maximum resolution of 600 pixels per inch (ppi), a scan speed of 15 pages per minute (ppm), and the ability to scan both sides of the page at once, for a maximum of 30 images per minute (ipm).

The new ScanSnap still uses an unusual scan paradigm. It focuses on scanning to PDF format, with JPG as a second choice, and it relies on Adobe Acrobat 7.0 Standard to provide both OCR and options to convert files to other formats.

Unlike most scanners, the ScanSnap doesn’t provide drivers to scan from within most programs, multiple buttons to scan to multiple programs, or a utility that pops up to let you specify where a scan should go after you press the scan button. Instead, you have to choose the destination in the ScanSnap manager first, then press the scan button.

In addition to scanning to the programs ScanSnap comes with, which include a document manager as well as Acrobat, you can define up to five additional programs to scan to—including Adobe Photoshop, Microsoft Outlook, and most OCR programs. One important improvement in the new software is that it’s much easier to pick which program to use for each scan.

The ScanSnap was a little faster than promised, at 16 ppm for scanning one side of 25 sheets of paper, and 32 ipm for scanning both sides. Recognizing 50 pages of text took an additional 6 minutes 2 seconds. It’s also a capable business-card scanner—with blazingly fast speed, the convenience of an ADF, and the ability to send data to Outlook, Outlook Express, Act!, GoldMine, or comma-separated variable format.

As with the original, the whole of the package—a single scanner for documents and business cards—adds up to more than the sum of its parts

“I’m sitting on 1,000 slides. What’s the best way to get them into the computer?” is a frequently asked question I get from both friends and readers. Of course, the easiest solution is to send them off to someone else. But that can get expensive, and many people don’t want to subject their prized photos to the disinterested hands of a technician. That leaves you with a scanner as your only option. For speedy, unattended scanning, a dedicated slide scanner with an automatic feeder, such as the Nikon Coolscan V, is a good bet. After you’re done with the slides, though, it becomes an expensive paperweight. So after the costs and benefits play out, your best overall choice turns out to be a really good flatbed scanner–like the Epson Perfection V700.

The V700 improves upon its popular predecessor, the Perfection 4990 Pro, not to mention that it beats that model’s price by about $50. You might also notice, however, that its design radically differs from last year’s models; a switch from all rounded curves to sharp angles and corners. I happen to prefer the flat-topped version, because every large object on my desk must be able to hold a pile of something or other. Speaking of which, you’ll need to allocate a big chunk of desk space for the V700: 6 by 12 by 20 inches.

Epson includes a variety of carriers in the box: one holds 12 slides, another four six-frame film strips, one for two 4×5 transparencies, and one for eight medium-format frames. They’re all well designed and easy to load, and they each snap into a notch to lock in place on the scanbed. My biggest problem with the myriad mounts is finding places to put them. A version of the V700, the V750-M Pro, also offers a liquid mount, as used by drum scanners. This allows the film to press directly against the glass, which maximizes sharpness and minimizes artifacts. Though the V700 doesn’t supply this, it does use separate lenses for reflective (hard-copy) and transmissive (slides and negatives) originals; since the latter generally need to be optically enlarged far more than the former, the lenses need to be optimized differently. One lens is designed for optimum resolving at a horizontal resolution of 4,800dpi, the other, 6,400dpi. Of course, the scanner can interpolate way beyond that, and for small originals, you generally find yourself in interpolation territory.

Scanners are hardly considered cutting-edge tech these days, but every now and then some company comes along and surprises me. This time, it’s HP, with its six-channel Scanjet G4000 series. Like the proverbial “overnight sensation,” the G4000 has been in development since 1998–awaiting, I suppose, the price drops and advances in optical engineering necessary to make it both feasible and practical.

The basic idea is simple, if somewhat inelegant. A scanner generally uses a single light source that shines through (in the case of slides and negatives) or reflects off of (prints and objects) an original; the light then passes through red, green, and blue filters before being recorded by a sensor. The light source, the sensor, and the filters each have a specific spectral response–the characteristic ways in which they emit or respond to light of varying frequencies and intensities–which combine to determine the color gamut of the scanner. Typically, there are gaps in the gamut because of limited response at certain light frequencies and/or intensities. HP addresses these gaps by adding a second light source tuned to work with the same sensor and filters, but with an overall spectral response that complements that of the first source in the same frequency/intensity ranges. In other words, it aims to capture the areas of the red, green, and blue spectra that it can’t capture with the first lamp. The scanner makes two passes, one with each source, then combines the 96 bits of data–two sets of red, green, and blue, for six channels–into a 48-bit file.

The G4000 series includes two models: the G4010, a 4800dpi flatbed designed for scanning prints, and the higher-end G4050, which adds a built-in transparency adapter as well as hardware-based dust-and-scratches removal. The G4010 comes in a boring business white, while the G4050 is available in a slightly snazzier, printer-matching black and silver. After the huge Epson Perfection V700, the 4.3×11.9×20-inch (HWD) G4050 seems amazingly compact, and overall I find it sturdy and well- designed. Four big, inset buttons on the lid allow you to scan directly to PDF or to the printer, and transparent or reflective materials can go straight to a file.

A stiff metal cover snaps snugly over the transparency adapter built into the lid, and HP supplies several templates for laying out sixteen 35mm, one 4×5, or four 120mm positives and four 6-frame negative strips. All but the slide template function as traditional holders, which allow the originals to snap into place. For some reason, the slide template simply provides a grid to lay out the slides on the bed; that means the template and the slides have to be removed separately, providing the user with copious opportunities to spread fingerprints all over the glass. As you’d expect, the lid lifts vertically to accommodate book scanning, and the hinge is stiff enough that it can rest at a 45-degree angle without slamming down on your hands.

Even when set to fully automatic mode, the HP driver can be a bit confusing to use. It’s never quite clear how the interface operates and how the different settings interact. For example, if you choose the Adaptive Lighting adjustment, it should, in theory, change or disable any modifications you made with the Highlight, Shadow, and Midtone controls, or at least indicate what parts of the image each affects. Furthermore, Adaptive Lighting has a slider that defaults to 25. It’s not clear what happens when you slide away from that–does it change the strength of the algorithm (weaker/stronger), or make it brighter or darker, or change the radius of the pixels it processes, or what? Though you can save settings, it reverts to the defaults after every scan, and you can’t change defaults for resolution and scaling. I also encountered some glitches involving TWAIN, the interface between the image-processing software and the scanner. Most notably, batch scanning doesn’t seem to work via Photoshop, though it works from the bundled Photosmart Premier software.

Performance ranges from decent to interminable. Scanning a page to PDF takes only about 30 seconds, although it appears about half of that is the time it takes Acrobat to launch. Two slides scanned at the default settings–400 percent scaling and 200dpi, for an output size of 4×5–takes about a minute. There’s some overhead, however: it takes about 33 seconds for the scanner to warm up. Turning on autoexposure and bumping up to 4,800dpi (maximum optical resolution) at 100 percent scaling increases that to about 3.5 minutes per slide. I tried to pile on the works, including high resolution, dust and scratch removal, and six-channel scanning, but gave up timing when the first slide was only half done after 10 minutes–definitely a turn-it-on-and-go-to-lunch kind of operation. Keep in mind that these are on my oh-so-real-world work system, a 2.4GHz P4 with 1.25GB RAM, via a USB 2.0 connection. Your mileage may vary.

If you intend to digitize large quantities of slides and negatives, or have originals with serious dust and scratches, I’d steer clear of this model; it seems a suboptimal choice for both. For the occasional batches of positives and negatives, and frequent print scans, it’s a good deal for the money.

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