UK Document Management

August 18, 2008

HP Scanjet G4050 Document Scanning

Filed under: Document Scanners — forzamc @ 5:29 pm

Scanners are hardly considered cutting-edge tech these days, but every now and then some company comes along and surprises me. This time, it’s HP, with its six-channel Scanjet G4000 series. Like the proverbial “overnight sensation,” the G4000 has been in development since 1998–awaiting, I suppose, the price drops and advances in optical engineering necessary to make it both feasible and practical.

 

The basic idea is simple, if somewhat inelegant. A scanner generally uses a single light source that shines through (in the case of slides and negatives) or reflects off of (prints and objects) an original; the light then passes through red, green, and blue filters before being recorded by a sensor. The light source, the sensor, and the filters each have a specific spectral response–the characteristic ways in which they emit or respond to light of varying frequencies and intensities–which combine to determine the color gamut of the scanner. Typically, there are gaps in the gamut because of limited response at certain light frequencies and/or intensities. HP addresses these gaps by adding a second light source tuned to work with the same sensor and filters, but with an overall spectral response that complements that of the first source in the same frequency/intensity ranges. In other words, it aims to capture the areas of the red, green, and blue spectra that it can’t capture with the first lamp. The scanner makes two passes, one with each source, then combines the 96 bits of data–two sets of red, green, and blue, for six channels–into a 48-bit file.

The G4000 series includes two models: the G4010, a 4800dpi flatbed designed for scanning prints, and the higher-end G4050, which adds a built-in transparency adapter as well as hardware-based dust-and-scratches removal. The G4010 comes in a boring business white, while the G4050 is available in a slightly snazzier, printer-matching black and silver. After the huge Epson Perfection V700, the 4.3×11.9×20-inch (HWD) G4050 seems amazingly compact, and overall I find it sturdy and well- designed. Four big, inset buttons on the lid allow you to scan directly to PDF or to the printer, and transparent or reflective materials can go straight to a file.

A stiff metal cover snaps snugly over the transparency adapter built into the lid, and HP supplies several templates for laying out sixteen 35mm, one 4×5, or four 120mm positives and four 6-frame negative strips. All but the slide template function as traditional holders, which allow the originals to snap into place. For some reason, the slide template simply provides a grid to lay out the slides on the bed; that means the template and the slides have to be removed separately, providing the user with copious opportunities to spread fingerprints all over the glass. As you’d expect, the lid lifts vertically to accommodate book scanning, and the hinge is stiff enough that it can rest at a 45-degree angle without slamming down on your hands.

Even when set to fully automatic mode, the HP driver can be a bit confusing to use. It’s never quite clear how the interface operates and how the different settings interact. For example, if you choose the Adaptive Lighting adjustment, it should, in theory, change or disable any modifications you made with the Highlight, Shadow, and Midtone controls, or at least indicate what parts of the image each affects. Furthermore, Adaptive Lighting has a slider that defaults to 25. It’s not clear what happens when you slide away from that–does it change the strength of the algorithm (weaker/stronger), or make it brighter or darker, or change the radius of the pixels it processes, or what? Though you can save settings, it reverts to the defaults after every scan, and you can’t change defaults for resolution and scaling. I also encountered some glitches involving TWAIN, the interface between the image-processing software and the scanner. Most notably, batch scanning doesn’t seem to work via Photoshop, though it works from the bundled Photosmart Premier software.

Performance ranges from decent to interminable. Scanning a page to PDF takes only about 30 seconds, although it appears about half of that is the time it takes Acrobat to launch. Two slides scanned at the default settings–400 percent scaling and 200dpi, for an output size of 4×5–takes about a minute. There’s some overhead, however: it takes about 33 seconds for the scanner to warm up. Turning on autoexposure and bumping up to 4,800dpi (maximum optical resolution) at 100 percent scaling increases that to about 3.5 minutes per slide. I tried to pile on the works, including high resolution, dust and scratch removal, and six-channel scanning, but gave up timing when the first slide was only half done after 10 minutes–definitely a turn-it-on-and-go-to-lunch kind of operation. Keep in mind that these are on my oh-so-real-world work system, a 2.4GHz P4 with 1.25GB RAM, via a USB 2.0 connection. Your mileage may vary.

If you intend to digitize large quantities of slides and negatives, or have originals with serious dust and scratches, I’d steer clear of this model; it seems a suboptimal choice for both. For the occasional batches of positives and negatives, and frequent print scans, it’s a good deal for the money.

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July 28, 2008

Epson Perfection V500 Document Scanning

Filed under: Document Scanners — forzamc @ 10:08 pm

All-in-One printer/scanner/copier machines are all the rage at present, especially if you’re trying to run a home office or small business on a fairly limited budget. However, the frustration for dedicated amateur and semi-pro photographers is that most multi-function machines manage to do several tasks reasonably well but none of them to a high enough degree of excellence.

For this reason, a dedicated photo scanner or printer will always appeal to the keen snapper who demands high quality reproductions. Epson has been aware of this for some time and its Perfection Photo series has concentrated on meeting this need for those who don’t have huge amounts of money but have plenty of enthusiasm. (more…)

July 27, 2008

Cannon Scanfront 220 Document Scanning

Filed under: Document Scanners — forzamc @ 1:41 pm

Cheap desktop scanners are fine for the odd few documents here and there, but can’t be shared on a network or cope with the demands of a document management system. For that you’ll need something a lot more capable. Such as the ScanFront 220 from Canon, which can be attached directly to the LAN and used to capture up to 1,000 documents a day.

Unlike some network scanners, the ScanFront 220 isn’t very big. Indeed, at first glance it could easily be mistaken for a fax machine, with documents to be scanned loaded into a feeder at the top then spat out again into a tray below. (more…)

July 23, 2008

Fujitsu Scansnap - Document scanning

Filed under: Document Scanners — forzamc @ 10:07 pm

Technology is now advanced enough to have shrunk the traditional large-footprint scanner down to something that resembles the dimensions of a family-sized bar of Toblerone.

Fujitsu has come up with something different with the ScanSnap S300, though, which is allegedly the world’s smallest colour duplex ADF sheetfed scanner, and while not nearly as portable as manual feed models we’ve seen, it could be a good compromise of both. (more…)

July 22, 2008

Xerox Documate Document Scanning

Filed under: Document Scanners — admin @ 9:19 pm

There are scanners designed to transfer your photo prints to JPEGs, scanners designed to convert your transparencies to TIFFs and scanners whose sole purpose in life is to help create electronic records of paper documents.

Xerox’s DocuMate 262i falls firmly into the last of these categories. It can scan up to 38 pages per minute (ppm) single-sided or 76 sides per minute (spm) double-sided (duplex) and compile page images for electronic archival or convert them to editable text through OCR. (more…)

July 21, 2008

HP - Scanjet N8460 Document Scanning Review

Filed under: Document Scanners — Tags: — forzamc @ 5:45 pm

Unlike most modern desktop scanners, which tend to be small and sleek, the Scanjet N8460 is a huge and far from elegant device. But then it’s made that way for a reason. The reason being that it’s designed to capture hundreds of documents a day, as part of a high volume document management system.

There are two components: a huge (legal size) 600dpi flatbed colour scanner with, on top, an equally large automatic document feeder (ADF). This can be loaded with up to 100 sheets at a time and will reliably handle a wide variety of paper types and weights. Jams can still occur, though, so there’s also an ultrasonic double-feed detector to let you know if more than one sheet starts to be pulled in at once. (more…)

July 20, 2008

Epson GT-1500 Document Scanning Review

Filed under: Document Scanners — forzamc @ 12:08 pm

Flatbed scanner mechanisms are best known as the top parts of all-in-one machines, but they do have lives of their own, too. Epson’s GT-1500 is a business scanner, as opposed to one intended for the home or for graphics professionals. It’s designed for Optical Character Recognition (OCR) and archival, converting paper for digital storage.

This isn’t a bulky scanner; its dark grey and cream lines define a device that almost looks squashed, in comparison with previous models. This is due, in part, to its innovative use of an LED light source, rather than the fluorescent tube normally providing the light for scanning. (more…)

July 3, 2008

Document Sizes Scanned Scanning

Filed under: Uncategorized — admin @ 3:52 pm

There have been many standard sizes of paper at different times and in different countries, but today there are two widespread systems in use: the international standard (A4 and its siblings) and the North American sizes.

The international paper size standard, ISO 216, is based on the German DIN 476 standard for paper sizes. Using the metric system, the base format is a sheet of paper measuring 1 m² in area (A0 paper size). Successive paper sizes in the series A1, A2, A3, etc., are defined by halving the preceding paper size parallel to its shorter side. The most frequently used paper size is A4 (210 × 297 mm). An advantage is that every A4 sheet made from 80 grams (per square meter, that is A0) paper weighs 5 grams, allowing to know the weight - and associated postage rate - by just counting the number of sheets used if the weight of the envelope is known. (more…)

June 19, 2008

What is a PDF?

Filed under: Uncategorized — admin @ 10:49 pm

The Portable Document Format (PDF) is the file format created by Adobe Systems in 1993 for document exchange. PDF is a fixed-layout format used for representing two-dimensional documents in a manner independent of the application software, hardware, and operating system.[1] Each PDF file encapsulates a complete description of a 2-D document (and, with Acrobat 3-D, embedded 3-D documents) that includes the text, fonts, images, and 2-D vector graphics that compose the documents.

PDF is an open standard, and recently took a major step towards becoming the ISO 32000.[

When the PDF first came in the early 1990s, its general adoption was slow.[4] At that time, the PDF-creation tools (Acrobat) and the viewing and printing software had to be bought. Early versions of PDF had no support for external hyperlinks, reducing its usefulness on the World Wide Web; the additional size of the PDF document compared to plain text meant significantly longer download times over the slower modems common at the time, and rendering the files was slow on less powerful machines. Additionally, there were competing formats such as Envoy, Common Ground Digital Paper and even Adobe’s own PostScript format (.ps); in those early years, the PDF file was mainly popular in desktop publishing workflow.

June 9, 2008

What Is A Document Management System?

Filed under: Document Scanners — admin @ 10:35 pm

What is a document Management System?
A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of Content Management Systems and is often viewed as a component of Enterprise Content Management Systems and related to Digital Asset Management, Document imaging, Workflow systems and Records Management systems. Contract Management and Contract Lifecycle Management (CLM) can be viewed as either components or implementations of ECM. (more…)

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