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Scanning, Archiving, Management
UK Document Management are one of the UK's leading document management outsourcing companies, and have a proven track record in helping UK businesses.
Q We have all these purchase invoices, can we scan them and get rid of the paper.
A We scan millions of accounts document with purchase invoices being one of the most regular document our bureau scans. We would advise your company to inform the official bodies about the change to electronic media. The procedure must comply with the working practice of PD0008 of which UK Document Management works to.
Q What happens if we need a document and it is away for scanning.
A Don’t worry we will email/fax it straight back to you or will deliver the hard copy back to your offices. We can also set up nominated staff who can request documents and dedicated fax numbers and email accounts of which to return images for increased security.
Q These documents are market sensitive what about security
A UK Document Management makes security as on of its top priorities. We are used in dealing with sensitive data and treat everything securely. All our staff have signed confidentiality agreements. Our van general will do dedicated runs to our clients and we don’t use couriers that drop of at hubs were things can go missing. Our premises are on the second floor making break-ins remote. However our area is fully alarmed and the building is patrolled by security guards. The documents are confidential destroyed by shredding and a certificate of destruction is produced to show authenticity.
Q What other documents can we have scanned.
A You can scan almost any type of documents, we scan document for many different departments including; Planning Departments, Building control, Payroll, Quality Departments, Human Resources, Dispatch Departments (Delivery notes), Commercial & Sales Departments, and Medical Records Departments.
Q What if we get a new corporate system in the future
A Don’t worry, the format that your data is scanned into and indexed by will be forward compatible as general we will not rap propriety software around your images which makes it harder to migrate.
Q What software do we need
A If you us our .pdf scanning service you will only require a adobe reader which is free and downloadable from the web or our website. This means there will be no conflicts with existing programs on your systems. There are no user licence issues, and its free.
Also in the future it can be loaded into practically any other system. All in all saving your company a substantial amount of time and money
