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Scanning, Archiving, Management
UK Document Management are one of the UK's leading document management outsourcing companies, and have a proven track record in helping UK businesses.
UK Document Management are one of the leading UK specialists in document scanning services and electronic archiving.
We offer a comprehensive range of digitization services including document scanning, drawing scanning, book scanning along with microfilm scanning and microfiche scanning.
Our quality Bureau scanning services ensure accurate preservation and archiving of all types and formats of paper documents, images, books and valuable data for future accessibility.
We have successfully attracted prestigious clients from both Public and Private sectors, which includes Local Authorities, Housing Associations, Manufacturing Industries, Engineering and Legal Services.
Nowadays every business has a legal obligation to retain information. UK Document Management document scanning services will save your company TIME, MONEY and SPACE. Offering complete peace of mind, you need no longer worry about losing any of your vital information!
We offer a comprehensive range of digitization services including document scanning, drawing scanning, book scanning along with microfilm scanning and microfiche scanning.
Our quality Bureau scanning services ensure accurate preservation and archiving of all types and formats of paper documents, images, books and valuable data for future accessibility.
We have successfully attracted prestigious clients from both Public and Private sectors, which includes Local Authorities, Housing Associations, Manufacturing Industries, Engineering and Legal Services.
Nowadays every business has a legal obligation to retain information. UK Document Management document scanning services will save your company TIME, MONEY and SPACE. Offering complete peace of mind, you need no longer worry about losing any of your vital information!
Document Scanning
Here at UK Document Management we specialise in the scanning of documents to any format.
We have the capability to scan any type of document, from a till receipt to a A0 drawing in both black and white, or colour.
Always ensuring we providing a quality document scanning service at a fair price, and pride ourselves in working closely with our customers to achieve a first class electronic document management solution.
We have provided document scanning services to a variety of clients including, Local Councils, NHS, Engineering, and Pharmaceuticals, we have provided these services all over the UK, Northwest, Manchester, Liverpool and Birmingham, Click for more>>>
Here at UK Document Management we specialise in the scanning of documents to any format.
We have the capability to scan any type of document, from a till receipt to a A0 drawing in both black and white, or colour.
Always ensuring we providing a quality document scanning service at a fair price, and pride ourselves in working closely with our customers to achieve a first class electronic document management solution.
We have provided document scanning services to a variety of clients including, Local Councils, NHS, Engineering, and Pharmaceuticals, we have provided these services all over the UK, Northwest, Manchester, Liverpool and Birmingham, Click for more>>>
Drawing Scanning
Drawings in their own right are extremely cumbersome to file and copy but ‘pre CAD’ drawings still need to be archived in some way. At UK Document Management we have the technology to produce high quality accurate scans from virtually any original regardless of size or quality. Over 5000 large drawings can be archived onto a single CD-ROM and in many cases creases, stains and other ‘defects’ can be removed in the scanning process giving a pure white background and clean crisp lines.
As with all UK Document Management services the aim is not just to deliver documents in a high quality, easy to find and well organised format but, as you can see, to provide real and substantial savings and cost benefits which have a positive and noticeable impact on your bottom line, Click for more info>>>
Drawings in their own right are extremely cumbersome to file and copy but ‘pre CAD’ drawings still need to be archived in some way. At UK Document Management we have the technology to produce high quality accurate scans from virtually any original regardless of size or quality. Over 5000 large drawings can be archived onto a single CD-ROM and in many cases creases, stains and other ‘defects’ can be removed in the scanning process giving a pure white background and clean crisp lines.
As with all UK Document Management services the aim is not just to deliver documents in a high quality, easy to find and well organised format but, as you can see, to provide real and substantial savings and cost benefits which have a positive and noticeable impact on your bottom line, Click for more info>>>
Document Hosting
Our web based Document Hosting solution is one of the simplest and securest to use giving you and your company 24/7 access no matter where in the world you might be.
Document Hosting is about rapid, worldwide access to your valuable document assets by those authorized to enter the document vault. UK Document Management serves companies that are serious about document Security and Compliance with all government regulations. All documents, from scanned paper to electronic files, are managed through their entire Life cycle from capture to archive.
We have provided online document hosting for security conscious sectors such as the medical and pharmaceutical industry's, Click for more info>>>
Our web based Document Hosting solution is one of the simplest and securest to use giving you and your company 24/7 access no matter where in the world you might be.
Document Hosting is about rapid, worldwide access to your valuable document assets by those authorized to enter the document vault. UK Document Management serves companies that are serious about document Security and Compliance with all government regulations. All documents, from scanned paper to electronic files, are managed through their entire Life cycle from capture to archive.
We have provided online document hosting for security conscious sectors such as the medical and pharmaceutical industry's, Click for more info>>>
PDF Scanning and Searchable PDF
PDF is a very popular multi page file format that is used by many companies because it can be opened by almost anybody using free software most people already have on their computers. PDF Searchable is a type of PDF that has been processed using Optical Character Recognition software that its content can be searched.
The Adobe PDF digital format has become the industry standard format used for the scanning and exchanging of documents, the reader that it uses is freely available for download. UK Document Management are experts in the conversion of Documents into this most popular format, using state of the art scanners.
PDF is a very popular multi page file format that is used by many companies because it can be opened by almost anybody using free software most people already have on their computers. PDF Searchable is a type of PDF that has been processed using Optical Character Recognition software that its content can be searched.
The Adobe PDF digital format has become the industry standard format used for the scanning and exchanging of documents, the reader that it uses is freely available for download. UK Document Management are experts in the conversion of Documents into this most popular format, using state of the art scanners.
Microfilm Conversion
Our microfilm and microfiche scanning service bureau specialises in all types of Microfilm scanning such 16mm roll (contains A4 documents) and 35mm roll (contains large size drawings or plans), Microfiche scanning and Aperture card scanning services.
Our microfilm and microfiche scanning service bureau specialises in all types of Microfilm scanning such 16mm roll (contains A4 documents) and 35mm roll (contains large size drawings or plans), Microfiche scanning and Aperture card scanning services.
UK Document Management can help your organisation to archive its scanning and conversion objectives, in the most suitable and cost-effective way.
Microfiche Conversion
Microfiche conversion is the process of scanning microfiche to electronic format such as TIFF, JPEG PDF or PDF searchable. Our microfiche conversion service bureau can scan and convert any type of microfiche data and stored them into highly organised digital files so they can be viewed, printed, or shared from any computer.Our microfiche scanning and conversion services include same or next day collection of the microfiche from the client's premises, no matter which part of the country they are located. If preferred, microfiche's can also be posted or delivered to us. Our microfiche conversion bureau offers a high quality microfiche scanning and conversion service nationwide with a proven track record of excellent turn-around times.
Microfiche conversion is the process of scanning microfiche to electronic format such as TIFF, JPEG PDF or PDF searchable. Our microfiche conversion service bureau can scan and convert any type of microfiche data and stored them into highly organised digital files so they can be viewed, printed, or shared from any computer.Our microfiche scanning and conversion services include same or next day collection of the microfiche from the client's premises, no matter which part of the country they are located. If preferred, microfiche's can also be posted or delivered to us. Our microfiche conversion bureau offers a high quality microfiche scanning and conversion service nationwide with a proven track record of excellent turn-around times.
Aperture Card Scanning
Our Aperture Card Scanning and indexing technicians quality and experience is unmatched in the marketplace. Even though aperture cards are an effective way to store, retrieve and view large format drawings and blueprints, it is not the most efficient way to store your valuable documents. Aperture cards, which are microfilm attached to thin cardboard, are susceptible to bright light and humidity as well water damage. The cards can easily be stored in a warehouse, however keeping the cards in perfect order, without losing any drawings or misfiling them, is difficult. In addition, over time, aperture cards have a tendency to become damaged from use and wear and tear.
Our Aperture Card Scanning and indexing technicians quality and experience is unmatched in the marketplace. Even though aperture cards are an effective way to store, retrieve and view large format drawings and blueprints, it is not the most efficient way to store your valuable documents. Aperture cards, which are microfilm attached to thin cardboard, are susceptible to bright light and humidity as well water damage. The cards can easily be stored in a warehouse, however keeping the cards in perfect order, without losing any drawings or misfiling them, is difficult. In addition, over time, aperture cards have a tendency to become damaged from use and wear and tear.
What is Electronic Archiving and Document Scanning?
Is your organisation drowning in a sea of documents, let us rescue you, we can scan any size document, drawing, letter, invoice, maps, plans or even books into an easy to use indexed electronic archive.
Electronic Archiving is the process of scanning documents into an electronic format such as TIFF or PDF and then storing it in an Electronic Filing Cabinet or EDM system so that it can be found quickly and easily using index information or meta data captured from the document itself.
We can scan your documents into a multitude of different electronic formats including, TIFF, JPEG, and PDF. Our document scanning bureau will take your sea of documents and transform it into an easy to use by anyone authorised to view them wherever they are in the world.
Typical Applications for Document Scanning
Scanning of financial documentation (purchase invoices, sales invoices)
Scanning of technical documentation (change notes, change requests)
Scanning of human resources (personnel documentation)
Scanning of technical publications (maintenance manuals, operators manuals)
Technical Information
Scanned documents can be supplied in many different formats.
Standard formats are as follows:
TIFF (Tagged Image File Format) the most standard raster format
PDF (Portable Data Format), which can be a simple raster scan or can include OCR information, for cutting and pasting to other applications
GIF, Generally used for internet applications
Small format (Letter/Legal sized) paper documents are scanned using high-speed production scanners. Each scanner is capable of capturing your documents using Bar-code recognition technology. During the preparation process, bar-code sheets are inserted into your document files, folders and document groups. Using automatic batch scanning, your documents are saved into the appropriate folders and an index is created for integration into document management software systems.
Basic and Advanced Document Preparation.
UK Document Management service bureau offers both basic and advanced document preparation. Basic Document Preparation is the process of removing stables, paper clips, and bursting documents. Similar to what you would do before putting your documents into an auto-feeding copier. Upon completion of scanning, documents are reassembled into the original order and locations from which they were removed. Reinserted documents will also be prong filed if applicable. Burst documents are reinserted into the folder in the correct order but are not rebound. Other items that may have been attached together by devices such as staples and paper clips are reinserted into the folder in the correct order, but are not reattached. Basic Document Preparation is offered on a per page basis for pre and post preparation services.
You may already have an electronic document storage system within your organisation which is currently used for a very specific task or for the processing of new documents only. This will almost certainly have the capacity to store your mountain of legacy documents, however the time and effort it would take you to scan this yourself is probably prohibitive due to the fact that the scanner is suitable for current documents rather than the vast quantities of legacy paperwork you have stored away, the paper is not stored with scanning in mind and you simply have more than enough to do keeping on top of current work and doing what you do best. If this is the case then you are perfectly placed to take advantage of our bureau scanning services because document scanning is what we do best, we understand not only the technology but also the part documents play within organisation's and how they interact with the business process.
Microfilm Scanning Bureau Services
Microfilm has for a while played a part in the document archival strategies of many companies. Documents currently stored on microfilm and microfiche can be utilised and fully integrated into the same systems as your paper documents using our microfilm scanning bureau.
Is your organisation drowning in a sea of documents, let us rescue you, we can scan any size document, drawing, letter, invoice, maps, plans or even books into an easy to use indexed electronic archive.
Electronic Archiving is the process of scanning documents into an electronic format such as TIFF or PDF and then storing it in an Electronic Filing Cabinet or EDM system so that it can be found quickly and easily using index information or meta data captured from the document itself.
We can scan your documents into a multitude of different electronic formats including, TIFF, JPEG, and PDF. Our document scanning bureau will take your sea of documents and transform it into an easy to use by anyone authorised to view them wherever they are in the world.
Typical Applications for Document Scanning
Scanning of financial documentation (purchase invoices, sales invoices)
Scanning of technical documentation (change notes, change requests)
Scanning of human resources (personnel documentation)
Scanning of technical publications (maintenance manuals, operators manuals)
Technical Information
Scanned documents can be supplied in many different formats.
Standard formats are as follows:
TIFF (Tagged Image File Format) the most standard raster format
PDF (Portable Data Format), which can be a simple raster scan or can include OCR information, for cutting and pasting to other applications
GIF, Generally used for internet applications
Scans and index information can be returned on CD ROM complete with search, view, print software which can be easily configured for network access as well as local CD based access, alternatively the data can be loaded onto the UK Document Management Browser document management system
Scanning of both high volume and low volume small format documentation. Typically 20,000 A4 sheets of paper can be scanned and stored on just one 650Mb CD ROM. Therefore many filing cabinets, that are generally expensive to store and locate can be squeezed down to a few CD ROMS.
A brief overview of the advantages of scanning
There are many advantages to scanning your information and as the speed and efficiency of scanning has improved so dramatically in recent years, the cost implication is far less of an issue.
Below are a few advantages to scanning, whatever the format is that you wish to scan (documents, drawings, microfilms etc).
Space Saving - As space in offices is becoming more and more expensive and valuable, many companies will calculate the actual cost of storage as well as the potential earning power if the space was available.
Data Backup - Disaster recovery, cost justification of losing critical information, whether the threat is fire, water, loss, or general degradation.
Degradation of Quality - Information is constantly degrading, through constant use and general ageing. Documents, drawings and micro-formats become torn, faded and possibly brittle. Scanning the information will capture the image and the scan will not degrade.
Accessibility, Time Saving - Make information available to people at there desks. Remove the need to have staff wandering around looking for documents. Scanned information can be made available over your network so that the information can be searched, viewed and printed in a fraction of the time.
The best thing is you wont have to re-file anything! Which also removes the possibility of miss-filing a piece of information.
Distribution - Information can be easily distributed, not just internally but externally via email etc, saving time, effort and postage costs.
Information Availability, Instant Access, Shifts - Information is available instantly making decision making processes faster, easier and more accurate. Also companies working in shifts, traditionally have restricted access to required information, for example "the drawing office shuts at 5:30pm", "you need to speak to Fred in the morning." Scanned information can be made available 24 hours a day for employees.
Recovering Lost Information - During the scanning process you will be amazed at the number of documents, drawings or microfilms that you thought were lost that reappear from a simple miss-filing error.
Small format paper scanning servicesSmall format (Letter/Legal sized) paper documents are scanned using high-speed production scanners. Each scanner is capable of capturing your documents using Bar-code recognition technology. During the preparation process, bar-code sheets are inserted into your document files, folders and document groups. Using automatic batch scanning, your documents are saved into the appropriate folders and an index is created for integration into document management software systems.
Basic and Advanced Document Preparation.
UK Document Management service bureau offers both basic and advanced document preparation. Basic Document Preparation is the process of removing stables, paper clips, and bursting documents. Similar to what you would do before putting your documents into an auto-feeding copier. Upon completion of scanning, documents are reassembled into the original order and locations from which they were removed. Reinserted documents will also be prong filed if applicable. Burst documents are reinserted into the folder in the correct order but are not rebound. Other items that may have been attached together by devices such as staples and paper clips are reinserted into the folder in the correct order, but are not reattached. Basic Document Preparation is offered on a per page basis for pre and post preparation services.
Advanced Document Preparation is offered in addition to basic preparation services. Advanced preparation includes reattachment of staples and paperclips, and, document sorting and removal. Advanced Document Preparation is offered on a hourly basis.
Other services include Quality Control (image inspection and random image inspection) and Image Clean-up (deskew, black border removal)
For more information on how Document Scanning can help your company call one of our Document Scanning technicians on 01625 574499
How can having documents scanned save my company money?
When you decide to have your documents scanned by UK Document Management the savings you can make are as follows,
Reduced Paper Handling Costs
Reclaim Lost Space
Increasing Productivity
Lowering Phone Bills
Copying and Printing Less
Reducing Postal Charges
Improve the security of your documents.
Security of documents means far more than just who can and can't see them, although this is an area that any organisation should be concerned with. Today companies spend vast amounts of money backing up their computers every night and entering into disaster recovery contracts that would allow their staff to have an desk, phone and computer with access to all their systems in the event of the destruction of their offices, however very few pay any thought to what these staff would do if they needed to see a document which was only held on paper. Perhaps this is because the filing system which has served them for years unnoticed has slipped below their radar because of the attention paid to computers, perhaps it is because 'they don't think it could happen to them' or perhaps it is because they think 'you can't back up a file cabinet'.
Our research has shown that in most cases it is the later, people know how suseptable to FIRE, WATER and WIND paper is , you anly need to watch the news to see the ammount of paper blowing down the streets after any explosion, fire or building colapse, yet it is just too impractical and costly to take a photocopy of everything they store and move it off site so they cross their fingers and run the risk because they think they have no alternative. They are WRONG, you can back up your paper as quickly and as easily as you back up you accounts, email or SAP system simply by scanning it to an electronic archiving system and treating that electronic archive in the same way you would any other IT System.
This Recent Report on the BBC website Highlights the dangers as a document storage facility burns in the East End of London.
When working from home or visiting a client how often do you have the only copy of a critical document which could be needed whilst you are away, lost or stolen? Would you know what had gone until it was needed in the future? By using Document Scanning all your documents you travel with can be stored to cd, hard drive or memory stick for easy secure access where ever you find yourself and the precious originals are archived and backed up at base so you need never loose then. As an added bonus you can add password to and encrypt all of your electronic documents so that in the event of them getting lost or stolen they cannot be read by anyone else.
New to Electronic Archiving, Data Capture and Document Scanning?
If this is your first Data Capture or Electronic Archiving project then we know this site will be of use to you as a source of information on all things scanning and data capture related, please Click Here to add us to your favorites and feel free to visit regularly as new material is constantly being added. Call Now to speak with one of our experienced document scanning consultants on 01625 574499 and they will be able to answer any questions you might have.
Why use UK Document Management?
UK Document Management are a dynamic company that are one of the leading UK specialists in document scanning services and electronic archiving.
We offer a comprehensive range of digitization services including document scanning, drawing scanning, book scanning along with microfilm scanning and microfiche scanning.
Our quality Bureau scanning services ensure accurate preservation and archiving of all types and formats of paper documents, images, books and valuable data for future accessibility.
We have successfully attracted prestigious clients from both Public and Private sectors, which includes Local Authorities, Housing Associations, Manufacturing Industries, Engineering and Legal Services.
You may already have an electronic document storage system within your organisation which is currently used for a very specific task or for the processing of new documents only. This will almost certainly have the capacity to store your mountain of legacy documents, however the time and effort it would take you to scan this yourself is probably prohibitive due to the fact that the scanner is suitable for current documents rather than the vast quantities of legacy paperwork you have stored away, the paper is not stored with scanning in mind and you simply have more than enough to do keeping on top of current work and doing what you do best. If this is the case then you are perfectly placed to take advantage of our bureau scanning services because document scanning is what we do best, we understand not only the technology but also the part documents play within organisation's and how they interact with the business process.
Microfilm Scanning Bureau Services
Microfilm has for a while played a part in the document archival strategies of many companies. Documents currently stored on microfilm and microfiche can be utilised and fully integrated into the same systems as your paper documents using our microfilm scanning bureau.
Companies and organistaions sometimes ask "Document scanning is a great idea but our company has documents in all shapes and sizes, we have small till receipts but also we have A0 drawings, can you still help us." The answer to this question is a simple yes, we are able to scan any size or any thickness of document, drawing, invoice, receipts, plan, map, in fact almost any doument can be scanned and coverted into an electronic format.
For more information on how Document Scanning can help your company call one of our Document Scanning technicians on 01625 574499
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